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Event Planning Checklist

12 Months Before

  • Book venue and vendors
  • Create preliminary budget
  • Draft initial guest list

10 Months Before

  • Start shopping for décor, furniture rentals
  • Book hotel blocks for out of town guests
  • Launch wedding website and registries

8 Months Before

  • Order invitations
  • Plan menu and beverages
  • Book photographer, videographer, entertainment

6 Months Before

  • Finalize guest list and send invitations
  • Arrange transportation for wedding party/guests
  • Purchase wedding insurance

3 Months Before

  • Finalize all décor, furniture, rentals
  • Confirm final headcount for catering
  • Schedule hair and makeup trial

1 Month Before

  • Follow up on RSVPs
  • Create seating chart
  • Send final plan to vendors

2 Weeks Before

  • Pack for wedding/honeymoon
  • Create detailed timeline for wedding day

Event Planning Timeline

  • 12:00 PM – Guest Arrival, Welcome Cocktail hour begins, Music
  • 12:30 PM – Guest Seating
  • 12:45 PM – Welcome Speech & Toasts
  • 1:00 PM – Meal Service Begins
  • 2:00 PM – Cake Cutting
  • 2:30 PM – First Dance & Speeches
  • 3:00 PM – Dance Floor Opens
  • 6:00 PM – Farewell Sendoff

Need some assistance?

Contact Our In-House Event Planner

Click the link below or reach out directly to us at (248) 689-4615 or Info@sanmarinoclub.com.

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