Event Planning Checklist

12 Months Before

• Book venue and vendors
• Create preliminary budget
• Draft initial guest list

10 Months Before

• Start shopping for décor, furniture rentals
• Book hotel blocks for out of town guests
• Launch wedding website and registries

8 Months Before

• Order invitations
• Plan menu and beverages
• Book photographer, videographer, entertainment

6 Months Before

• Finalize guest list and send invitations
• Arrange transportation for wedding party/guests
• Purchase wedding insurance

3 Months Before

• Finalize all décor, furniture, rentals
• Confirm final headcount for catering
• Schedule hair and makeup trial

1 Month Before

• Follow up on RSVPs
• Create seating chart
• Send final plan to vendors

2 Weeks Before

• Pack for wedding/honeymoon
• Create detailed timeline for wedding day

Event Planning Timeline

• 12:00 PM – Guest Arrival, Welcome Cocktail hour begins, Music
• 12:30 PM – Guest Seating
• 12:45 PM – Welcome Speech & Toasts
• 1:00 PM – Meal Service Begins
• 2:00 PM – Cake Cutting
• 2:30 PM – First Dance & Speeches
• 3:00 PM – Dance Floor Opens
• 6:00 PM – Farewell Sendoff